Privacy Policy

McNear Agency Services LLC ("McNear," "we," "us," or "our") is committed to protecting the privacy and personal information of our clients, visitors, and job applicants. This Privacy Policy explains what information we collect, how we use it, how we protect it, and your rights with respect to that information.

By visiting our website at mcnearagencyservices.com, submitting an inquiry form, applying for employment, or engaging with our services, you agree to the practices described in this Privacy Policy.

We collect information in the following ways:

Information You Provide Directly

• Name, email address, phone number, and organization name when you submit a contact or quote request form
• Resume, work history, and application information when you apply for employment through our careers portal or submission form
• Messages and communications you send to us via email or contact forms
• Any other information you voluntarily submit to us

Information Collected Automatically

• IP address, browser type, operating system, and device information
• Pages visited, time spent on pages, and navigation behavior on our website
• Referral source (how you found our website)
• Cookies and similar tracking technologies (see Section 5)

We use the information we collect for the following purposes:

• To respond to inquiries — To reply to contact form submissions, quote requests, and general questions about our services
• To provide services — To deliver, manage, and improve the facility support, security, HR, administrative, and marketing services we provide to clients
• To process job applications — To review resumes and applications for employment opportunities at McNear Agency Services
• To communicate with you — To send service-related communications, updates, and responses to your inquiries
• To improve our website — To analyze how visitors use our site and identify areas for improvement
• To comply with legal obligations — To fulfill our obligations under applicable federal, state, and local laws, including government contracting requirements
• To protect our interests — To prevent fraud, enforce our legal terms, and protect the rights and safety of our clients and employees

McNear Agency Services does not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

• Service providers — We may share information with trusted third-party vendors who assist us in operating our website or providing our services (such as website hosting, applicant tracking systems like Zoho Recruit, or email platforms). These providers are contractually obligated to keep your information confidential and use it only for the purposes we authorize.
• Legal compliance — We may disclose your information if required to do so by law, court order, or government authority, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
• Business transfers — In the event of a merger, acquisition, or sale of all or part of our business, your information may be transferred as part of that transaction. We will notify you of any such change.
• With your consent — We may share your information for any other purpose with your explicit consent.

Our website uses cookies and similar technologies to enhance your browsing experience, analyze site traffic, and understand how visitors interact with our content. Cookies are small text files stored on your device when you visit a website.

We use the following types of cookies:

• Essential cookies — Required for the website to function properly. These cannot be disabled.
• Analytics cookies — Help us understand how visitors use our site (such as Google Analytics). This data is collected in aggregate and does not identify you personally.
• Preference cookies — Remember your settings and preferences for a better browsing experience.

You can control or disable cookies through your browser settings. Note that disabling certain cookies may affect website functionality. For more information, refer to your browser's help documentation.

McNear Agency Services takes the security of your personal information seriously. We implement appropriate administrative, technical, and physical safeguards to protect your information against unauthorized access, disclosure, alteration, and destruction.

These measures include secure data transmission via SSL/TLS encryption, access controls limiting who can view personal information, and regular review of our security practices. However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

If you have reason to believe your information has been compromised, please contact us immediately at McNearAgencyServices@gmail.com.

We retain your personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

• Contact and inquiry information is retained for up to 2 years to support follow-up communications and service delivery.
• Job application information is retained for up to 1 year from the date of application, unless you are hired, in which case it becomes part of your employment record.
• Website analytics data is retained in aggregate, anonymized form and may be kept indefinitely for trend analysis.
• Contract and business records are retained in accordance with applicable legal and government contracting requirements, which may require longer retention periods.

When your information is no longer needed, we will securely delete or anonymize it.

Depending on your location, you may have certain rights regarding your personal information, including:

• Access — The right to request a copy of the personal information we hold about you
• Correction — The right to request that we correct inaccurate or incomplete information
• Deletion — The right to request that we delete your personal information, subject to applicable legal obligations
• Opt-out — The right to opt out of marketing communications at any time by contacting us or using the unsubscribe link in any email we send
• Data portability — The right to receive your personal information in a structured, commonly used format

To exercise any of these rights, please contact us using the information in Section 12. We will respond to all valid requests within 30 days. We may need to verify your identity before processing your request.

Virginia residents: Under the Virginia Consumer Data Protection Act (VCDPA), Virginia residents have additional rights including the right to appeal our decisions regarding your data requests. Please contact us to exercise these rights.

Our website and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13 without verifiable parental consent, we will take steps to delete that information as soon as possible.

If you believe we may have collected information from a child under 13, please contact us immediately at McNearAgencyServices@gmail.com.

Our website may contain links to third-party websites, including our social media profiles (Instagram, LinkedIn), our careers portal (Zoho Recruit), and external resources. This Privacy Policy applies only to McNear Agency Services' website and services.

We are not responsible for the privacy practices of third-party websites and encourage you to review their privacy policies before providing any personal information. Clicking on a third-party link will take you away from our site and to a site we do not control.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify you by email or by posting a prominent notice on our website.

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of our website after any changes to this Privacy Policy constitutes your acceptance of the updated terms.

If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please reach out to us. We are committed to resolving any privacy-related concerns promptly and transparently.

You may also submit a privacy request through our Contact page. Please include "Privacy Request" in the subject or message so we can route your inquiry appropriately.